The Learning Journey Day Nursery is committed to protecting your privacy. We take every care of your personal information very seriously. You can visit our website without giving us any information about yourself. This privacy policy covers Learning Journey Day Nursery’s practices for collecting and processing information about its children, parents/carers, employees/staff, subcontractors/suppliers, students/apprentices, website visitor, job applicants and any other individual who comes into contact with the nursery.

The purposes of collecting and using this data vary. The Learning Journey Day Nursery is committed to protecting all individual’s right to privacy.

The Learning Journey Day Nursery is committed to complying fully with the requirement of the General Data Protection Regulation (GDPR). This policy outlines how The Learning Journey Day Nursery collects, manages and stores personal data in order to comply with the law. In alignment with this, The Learning Journey Day Nursery has processes in place to reduce the risk of any data breach.


Collection of data

We will ask you when we need information that personally identifies you or allows us to contact you. We only collect your data for specific needs and requests to meet the needs of the business or to provide you a service of high quality. 

Some of the personal data we will need from you, is when you register with us and this will be explained to in details and where you will be required to sign our Parents Privacy Notice. Some of the personal information we will need is about you as a Parent your child and Carers. 

When you request our service using our website we aim to respond and keep this information to contact you. If you have decided not to take a placement at the nursery this data get deleted immediately. If you decide to take up the placement you have a choice to fill in the registration online or fill in the hard copy at the office.


How do you consent to The Learning Journey Day Nursery’s use of your personal information?

By providing your personal information, you are consenting to its collection, use and disclosure by The Learning Journey Day Nursery for the purpose outlined in this privacy policy. In light of the nature of our services, as well as applicable laws and regulatory requirements, if you choose to withhold some types of personal information or opt out of providing it, we may not be able to provide the services requested.

What personally identifiable information does The Learning Journey Day Nursery collect?

When you choose our services ‘Learning Journey Day Nursery’ will determine the specific information we will need to collect from you.

Information we will collect at the point of registration whether by telephone, online or in person is:

  • the name of the child
  • date of birth
  • gender
  • payment
  • contact details
  • allergies, food restrictions, special needs, health information,
  • emergency contact details for doctors and alternative carers
  • immunisations
  • our forms will have consent and contract explaining the reasons why we need this information
  • records created during the course of providing service to you and your children on the activities, behaviours, illnesses, medication, food, etc.
  • photographs; and other documentation records.
  • we use online Learning Journals ‘Tapestry’ Where you can access the LJ regularly. We have a separate Privacy Policy on Tapestry which will be explained to you.
  • Disciplinary records
  • Accident and incident records

What information we will collect from Parents & Carers

  • Contact information that you provide voluntarily when registration or other information via telephone, online or in person.
  • Contact information may include your name, telephone/fax number, and email/mailing address.

If you are an employee, apprentice/student or applicant, we will collect:

  • Typical information that you provide voluntarily via telephone, online or in person including:
  • your name
  • mailing/email addresses
  • telephone/fax number
  • employment history with job descriptions
  • education
  • references
  • Id’s and other relevant information for payroll or as required by our recruitment policy
  • wage and salary information
  • Wage and salary information
  • Bank account details
  • Medical records
  • Date of births
  • Copies of identification
  • Curriculum Vitae’s (CVs)
  • Staff performance records
  • Disciplinary records
  • Accident and incident records


Where does The Learning Journey Day Nursery store personally identifiable information?

  • Electronic Information: Although some information may remain on electronic storage data systems in UK, only. 
  • Hardcopy Information: The hardcopy of personal information we collect will remain in the UK in our office or offsite for seven years or longer for legal or legitimate reasons.


Data Retention

The Learning Journey Day Nursery will keep data for no longer than is required for the purposes it was collected. The Learning Journey Day Nursery will keep data as secure as possible to guard against unauthorised access and accidental loss or damage.


Staff Responsibilities

The learning Journey Day Nursery members of staff have a responsibility to ensure that personal data is collected, stored, managed and disposed of appropriately.

  • Data should only be used for its original purpose.
  • Personal data must not be communicated to other persons or organisations unless required to do so by law.
  • Personal data should only be shared for a legitimate purpose once the identity of the individual and/or the organisation they are representing is confirmed.
  • To ensure personal data is kept secure, computers and tablets should have necessary security measures implemented.
  • Secure usernames and passwords are required to store digital data and should not be shared with outside parties.
  • Data should be regularly updated, reviewed and disposed of responsibly when necessary.
  • The Learning Journey Day Nursery will provide training to all employees to help them understand their responsibilities when handling data.
  • Data accessed through nursery management software should not be downloaded or saved to staff personal computers or hardware.
  • Employees should avoid leaving sensitive information out on display.
  • Documents containing personal data should be taken to a nursery or office to be placed in a confidential waste bin, burned or shredded, they should not be placed in general waste bin.


Who does The Learning Journey Day Nursery share personally identifiable information with?

The Learning Journey Day Nursery considers your personal information confidential and does not share it with others except as described in this privacy policy. There are limited circumstances that require The Learning Journey Day Nursery to share your personal information and that will only be legal or legitimate reasons.

  • We may share your data with training company who are Subcontractors to support your training needs. 
    we may share personal data only as appropriate and necessary for legal and legitimate purpose.
  • Sale of business: We may at some point sell our nursery and in which case we will transfer your Personal information and other data to the new provider as part of the transaction.
  • To Meet Legal Requirements: We may share personally identifiable information with legal department or government entities as required by law/regulations or as we reasonably determine to be necessary to protect our rights or the rights of others, to prevent harm to persons or property, to fight fraud, or to enforce our web site terms of use.


Sensitive Personal Data

The Learning Journey Day Nursery recognises that some sensitive personal data will be required as part of the application process for both staff and children in nursery. Please see below reasons for collection and the process of this.


Data collected

Reason for collection

Collection process

Childs health information

Emergency Use

Information given and consent agreed.

Employee Health information

Emergency Use

Information given and consent agreed.

Childs religion & ethnicity


Information given and consent agreed.


The Learning Journey Day Nursery only collects and stores sensitive personal data when explicit consent is given.


Criminal Convictions and Offences

The Learning Journey Day Nursery, as a childcare provider is required by law to review the history of employees in relation to historic criminal convictions and offences.

Data collected

Reason for collection

Collection process

Employee DBS check

Legal obligation – Safeguarding requirement

Information given and consent agreed – DBS check date recorded


How can individuals access or update their personally identifiable information?

Personal data collected and stored by The Learning Journey Day Nursery remains the property of the individual. The individual providing the data retains the right to know what personal information is stored, where it is stored and managed, as well as the purpose. The Learning Journey Day Nursery can provide a copy of personal data if a subject access request (SAR) is submitted. Once a data request is submitted, this will be supplied within one month.

The subject of data has the right to be forgotten and can request for The Learning Journey Day Nursery to delete personal data. However, where required by law, data will be kept for the appropriate amount of time.

The data subject retains the right to update their personal data where required.

The Learning Journey Day Nursery is committed to collecting personal information that is accurate, complete, current and reliable for its intended use. If you would like to access or update your personal information, or obtain copies of the information, the following steps can be taken by you:

For informal requests:

  • You must put in writing to the nursery Manager. Please allow one month for the response.
    Alternatively, you may contact us as provided below.

For subject access request under a Data Protection Act in the United Kingdom, Ireland .You will need to complete the Data Subject Request Form


Data Breaches

Should a member of staff become aware that a data breach has occurred, this must be reported to management immediately.


Will this Privacy Policy change?

This privacy policy is subject to change and we will post revisions on our website. Please check back periodically, especially before you provide any personal information. This privacy policy is updated May 2018.


What are the terms for you to use The Learning Journey Day Nursery websites?

The Learning Journey Day Nursery websites are intended for use by adults. The Learning Journey Day Nurser website may contain links or references to other websites. Please be aware that we do not control other websites and that this privacy policy does not apply to those websites. Our website will contain useful information and updates on each unit. There will be photos of the children engaged in activities and these are purely for information purposes. Under no circumstances these photos are to be used for your personal reasons.